RETCON Event Registration

Terms and Conditions

This document sets out the terms and conditions between RETCON and you when you register for any event or conference organized by RETCON. By registering for an event or conference organized by RETCON you are agreeing to comply with these terms and conditions. You should read this document carefully.

Acceptance of Policies and Registration Conditions

The following RETCON Registration Terms & Conditions (the “Terms & Conditions”) apply to all RETCON events. Prior to your registration, you must acknowledge and accept the Terms & Conditions contained herein. Should you not wish to accept the Terms & Conditions you should not register.

Submission of a registration is regarded as affirmation of your acceptance of the Event Terms & Conditions.

How We Will Use Your Information

RETCON is committed to data privacy and protecting your personal information. Information on how RETCON collects, processes, and uses your data is included in the RETCON Privacy Policy which is hereby incorporated into these Terms & Conditions. Additionally, by submitting your email address during the event registration process, you agree that RETCON and its event partners may send you event-related information. A valid email address is required for all registrations.

RETCON uses the personal data you provide in this registration for administering your participation in this event. This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event.

RETCON may disclose your personal data to third party service providers engaged by RETCON to assist in the conduct of the event. Information you provide when registering for or participating in an event managed or co-sponsored by parties other than or in addition to RETCON may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties. Except as described herein, RETCON will not disclose your personal data to any other third party without your consent except where required to do so by law.

Nondiscrimination Policy

RETCON prohibits discrimination, harassment, and bullying against any person for any reason—for example, because of age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status, or any other characteristic protected by law.

Event Conduct and Safety

RETCON is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at RETCON-related events. RETCON has no tolerance for discrimination, harassment, or bullying in any form at RETCON-related events. Participants are expected to adhere to these principles and respect the rights of others.

What To Do If You Witness or are Subjected to Unacceptable Behavior: Participants should report any behavior inconsistent with these principles to onsite event staff. Event staff will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. We value your attendance.

You may also contact RETCON directly to report a concern at .

Liability Waiver & Release

In consideration of being allowed to register for, and participate in the event, you hereby warrant and represent that you are age 21 or above and freely waive, release from liability, assume all risks, and covenant not to sue RETCON or its members, employees, board members, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, illness, including but not limited to COVID-19, disability, property damage, or property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the event, unless said expense, loss, damage, personal injury, including loss of life, illness, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of RETCON. This Liability Waiver and Release is specifically binding upon your heirs and assigns and is knowingly given.

If you are under 21, you will not be allowed to attend the conference. You may ask our team for a full refund with proof of a valid government-issued ID.

Service as a Speaker

All terms outlined in this agreement will apply equally to speakers as well. Additionally, if you agree to speak at an RETCON sponsored event, we may share your biographical information with event attendees. Sometimes we may also request a photograph. In other cases, we post on the respective event website information such as your name, employer, as well as a link to your company website and/or professional LinkedIn page available to the public.

Badge Scanning & Tracking During the Event

RETCON event co-sponsors, exhibitors, and other third parties may directly request your personal information at their exhibit booths or presentations. Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information. Please understand and agree that when you present your badge for scanning or when you provide personal data, that information will go to a non-RETCON entity and RETCON takes no responsibility for how that company uses your personal information.

Also, you understand and acknowledge that RETCON may use bluetooth tracking in order to record which sessions you attended or which locations you spent time in while inside the conference venue. RETCON will not (and cannot) record location information while you’re outside of the physical event venue. Any data collected may be shared with 3rd party sponsors, exhibitors, and partners of our event.

Usage of Photographic and Video Material Taken at RETCON events

To comply with global data privacy laws, RETCON imposes certain restrictions on the use of multimedia at its events (e.g. photography, video, audio, online streaming, and all future mediums). An attendee is permitted to use hand-held cameras and/or smart phones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.

RETCON may hire professional service providers (photo/video/streaming/audio) to document and display the event experience. RETCON may also use social media (e.g. Twitter) to: (i) post real-time photos and videos to its social media feeds; and (ii) display select submissions from those feeds on monitors throughout the event venue. Attendees and sponsors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, sponsor, third party, or RETCON. Such infringement would include, but is not limited to, defamation or infringement of intellectual property rights. In the event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the attendee.

By attending the event, you acknowledge and agree as follows: (a) RETCON may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today’s world, RETCON disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.

Event App

Please be aware that our event app is a white labeled version of the Swapcard app. When you sign up for our event app, you are agreeing to both our Terms of Service, outlined in this document, as well as the full Swapcard Privacy Policy.

Whenever you use our event app, we collect the following personal data:

  • Name
  • Email address
  • Phone number
  • Profile picture
  • Company, job title, and bio
  • Other information you provide about your interests, what you’re seeking, and what services you offer.

Other information Swapcard collects when you use our event platform:

  • Location Information. When you use our Platform, infer your general location information, for example by using your internet protocol (IP) address.
  • Device Information. We receive information about the device and software you use to access the Platform, including IP address, web browser type, operating system version, phone carrier and manufacturer, application installations, device identifiers, mobile advertising identifiers, and push notification tokens.
  • Usage Information. To help us understand how you use the Platform and to help us improve it, we automatically receive information about your interactions with the Platform, like the content you view, the searches you conduct, and the dates and times of your visits.
  • Information from Cookies and Similar Technologies. We and third party partners collect information using cookies, pixel tags, or similar technologies. Please see the Cookies section for more information.

Please read the Swapcard Privacy Policy for full details.


I recognize that there is risk involved in the types of activities offered by RETCON. I accept any financial responsibility for any injury that I may cause either to myself or to any other member or other individual due to my negligence or misconduct. Should the parties above, or anyone acting on their behalf, be required to incur attorney’s fees and costs to enforce this agreement, I agree to reimburse them for such fees and costs. I further agree to indemnify and hold harmless RETCON, their principals, agents, employees, and volunteers from liability for the injury or death of any person(s) and damage to property that may result from my negligence, willful misconduct or omission while participating in activities offered by RETCON.

No refund or other remedy will be provided under any circumstances, including, without limitation, if the holder is ejected or refused entry due to disorderly conduct or failure to comply with these terms, any security policies or any terms and/or rules imposed by the Event premises or by RETCON, as applicable, and I will not be entitled to any damages, including, but not limited to consequential, incidental or exemplary damages. All ticket purchases are non-transferrable, except if given prior written permission by a member of the RETCON team.

RETCON may provide information to you about certain third-party service providers (each, a “Provider”). I acknowledge I am subject to the rules, regulations, terms of service, and/or related agreements of the Event premises and of any and all such Providers. You acknowledge and agree that RETCON is not responsible for any third-party products or services offered by any Provider (“Services”). The Services are made available exclusively by each Provider, and RETCON is not responsible for the performance of the Services and does not make any representations about the Services. I acknowledge that RETCON accepts no responsibility for any damage and/or delay due to a Provider’s cancellations, shortages, labor disputes, machinery breakdown as well as any quarantine, government restraints, inclement weather or force majeure events beyond RETCON’s control.

I agree that RETCON liability for loss or damage to me shall be limited to the price I paid for (a) my ticket, or (b) the services I received at the Event. I acknowledge that I will not be entitled to consequential, incidental, or exemplary damages of any kind.


RETCON reserves the right to change, amend, add or remove any of the above Terms & Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all event participants (attendees, speakers, sponsors, exhibitors).

The views expressed by any event attendee, speaker, exhibitor, or sponsor are not necessarily those of RETCON. All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or corporation presentations, marketing collateral, and/or advertising.